Finance Officer

Job Description

Finance Officer

We are looking for a personable and enthusiastic Finance Officer who is willing to support and enable the work of others through effective financial administration.

The successful candidate will be a team player, assisting the Director Finance, and supporting our education and hospitality colleagues, students and guests.

The person appointed to the post of Finance Officer will need to combine:

• accuracy and attention to detail with timely provision of figures;
• the ability to work with colleagues across all departments to continue to develop effective systems of financial administration; and
• the ability to work with colleagues on the Leadership Team to develop departmental financial reporting.

Our ideal candidate will hold AAT Level 2 or equivalent and have a working knowledge of Sage Line 50 and Sage Payroll.

The role is a full-time, permanent, office based role in the centre of Salisbury.  Standard hours are 9am-5pm Monday to Friday (35 hours). The post includes a generous package including a base salary of £26,000 p.a plus an 8.5% pension contribution and an annual leave entitlement of 27 days plus statutory holidays.

 Main duties and responsibilities:

1. Payroll

• To perform payroll tasks as required through to annual returns including liaison with pension providers, HMRC and other statutory organisations.

2. Financial Management

• To reconcile the organisation’s bank accounts;
• To clear the control accounts and reconcile courses;
• To administer student fees including raising invoices, processing receipts, keeping abreast of unpaid fees and sending reminder letters;
• To operate procedures and systems for controlling, recording and processing income and expenditure transactions
• To process the purchase ledger and sales ledger including reconciliations, taking action for the recovery of overdue fees in accordance with the current policy on the treatment of debtors.
• To undertake routine reconciliation processes
• To assist with the smooth running of the hospitality finance systems and to perform month end procedures, reconciliations and invoicing in relation to each department.
• To produce and send invoices for the organisation where they are not raised by other departments.
• To assist the Director of Finance in the preparation of forecasts and cash flow forecasts.
• To produce the quarterly VAT returns.
• To prepare and submit the Gift Aid declarations.
• To prepare for the drawing up of the year end accounts by completing necessary reconciliations and schedules.
• To support Heads of Department in expense monitoring including providing cost centre reports for budget holders.
• To meet and work with appointed auditors, as required.

4. Administrative

• To assist the Director of Finance with the preparation of statistical returns;
• To be a proficient user of the organisation’s finance, hospitality and database software;
• To assist in the smooth running of the organisation’s administration, the Finance Officer may occasionally be required to stand in for absent staff which may include assisting with staff, students, customers and prospective customers.

5. General

• To provide support as required to the Director of Finance;
• To respect at all times the confidential nature of the information which passes through the finance office.
• To contribute to the overall aims, ethos and targets of the business, appreciate and support the roles of other members of the team and attend and participate effectively in relevant meetings as required.
• To be aware of and participate in the performance management framework and training and development activities as required, sharing information where appropriate.
• To comply and assist with the development of policies and procedures relating (but not limited) to safeguarding, health and safety, welfare, security, confidentiality and data protection, reporting any concerns to the appropriate person.

The list of duties is not exhaustive or prescriptive and this job specification will be reviewed and updated periodically, after consultation with the post holder. The post holder will be expected to approach the role with enthusiasm and play their part as a full member of the support staff.