Job Title

Project Co-ordinator

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Job Description

Our client is a well established and growing company based in the centre of Salisbury. Due to this growth we are currently working with them to find a new Project Coordinator to join their Client Services team.

This is a fantastic opportunity to provide project and administrative support for a range of client projects and you will be part of the team that is key to making sure everything runs smoothly. Working behind the scenes you will be involved in a variety of tasks that include general office processes, arranging travel, liaising with suppliers/clients, researching new software, and QC of internal documents. The Project Co-ordinator is part of a supportive, team who provide solutions for our pharmaceutical clients to the highest standard

Key responsibilities

• Undertake support activities necessary for the efficient and timely execution of projects including liaising with account teams and on occasion with clients, on administrative aspects of projects
• Assist with the project planning and execution of client meetings including travel and logistics and liaison with hotels and restaurants
• Liaise with account teams to ensure adherence to agreed project timelines, including adjusting and updating timelines as agreed with clients
• Input materials and references to Veeva Promomats and Spectra (approval systems) then manage the process and amendments in association with the editorial and client service teams. Training will be given
• Undertake production and/or ordering of materials such as tent cards, badges, directional signage, agendas etc working with editorial, meetings management, client services and external suppliers as required
• Arrange, in a timely fashion, worldwide travel for employees including flights, accommodation, car hire
• Research and organise venues, accommodation, and catering for internal meetings and annual events
• Format and QC a range of documents from general correspondence to proposals, reports, schedules, and presentations in Word, Excel, and PowerPoint
• Maintain secure filing and archiving practices in accordance with the company processes and office procedures
• Be proactive in researching and sandbox testing new software that may be beneficial for the company
• Source and purchase images

Essential skills/experience

• Customer service experience or equivalent
• Good communication and interpersonal skills capable of maintaining strong relationships
• Strong organizational and multi-tasking skills
• Excellent analytical and problem solving abilities
• Detail focused and extremely computer literate
• Proactive with an appetite for learning new skills
• Good project management skills
• Fully conversant with relevant software programmes e.g., PowerPoint, Excel, and Word

To be considered for this great opportunity, apply now and one of our consultants will be in touch shortly.

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