Job Title

Accounts/Sales Administrator

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Job Description

We are excited to be working with a multi-franchise car dealer on their current recruitment drive.  To this end we are currently looking for a full-time Accounts/Sales Administrator with previous automotive trade experience to join their busy Head Office team.

 

Job Purpose

To provide a full administrative support service to the Dealership ensuring efficient processes and procedures are implemented and maintained in accordance with Company and franchise policies.

Key Responsibilities

 

 

  • Provide general administrative support for various functions within the Dealership.
  • Daily prints – Consignment notes, reconsignment notes, daily contract, invoices, used car approved vehicles.
  • Deal with Lombard funding
  • Vehicle invoicing
  • Taxing on all new and used cars. All sites Traveling to all sites is required.
  • Bonus call manufacture – correct bonus to go on vehicles and branch.
  • Profit reports each month and floor stocks every month
  • Registering warranties on gap, smart key cover auto protect.
  • Admin on franchise portals
  • Internal posts e.g. log books parking fines etc
  • Vehicle mileage checks
  • Insurance register
  • Bringing vehicles into stock
  • Breaking down files – creating part exchange files
  • Registering service plans
  • Internal stock transfers and dealer transfers
  • Draft and prepare documents to meet specified requirements. Initiate and respond to correspondence both internal and external, for self and on behalf of others.
  • Plan and agree work methods and activities to achieve work objectives.  Co-ordinate work with other colleagues to meet overall Dealership administrative requirements.
  • Provide relevant and appropriate data for the Customer Database ensuring that it is accurate at all times.  Supply information from the database as requested by relevant franchises and company staff.
  • Maintain and update a filing system that ensures documentation is easily accessible.
  • Implement, monitor and maintain procedures to support own work activities.  Develop these in conjunction with others within the Dealership.
  • Maintain safe working practices and ensure compliance with the policies, processes and standards of the Dealership.
  • Work with other staff members to deliver excellent customer service.  Maintain a professional manner at all times.

 

To be considered for this great opportunity, apply now and one of our consultants will be in touch shortly.

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